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Context To manage access to libraries and their resources, the University of Namur processes personal data and uses an integrated library management system (SIGB) shared with UCLouvain and Université Saint-Louis Bruxelles (USL-B), which have now merged. Categories of data subjects Persons whose data is processed in their capacity as readers within the libraries of the Bibliothèque Universitaire Moretus Plantin (BUMP) and the Faculty of Law of the University of Namur (the "Libraries") fall into the following categories:Students registered at the University of NamurStaff members of the University of NamurReaders of the libraries of L'UCLouvain and USL-BOther persons requesting registration and access card (annual or for a limited period) to the Libraries or their resources (interlibrary loans) Uses of reader data The creation of a University of Namur Libraries reader profile and generation of the access cardFinalities and categories of data processed. The University of Namur uses the following categories of data for the creation of a Libraries reader profile opening the right to access the Libraries' premises and to borrow works under the conditions defined in its regulations:General identification data (surname, first and middle names, photograph, contact details ...) Identifiers assigned by the University of Namur (eID, student registration number ...) Personal characteristic data (gender, date of birth....)Reader category (external, student, staff member)Entity affiliation or group membership data entitling to special access conditions (e.g. student from another higher education institution...)Professional data (entity University of Namur and categories of staff members (department, faculty, services - for staff members...)Academic data (reference to BAC/Orientation registration for students)Data associated with the reader's card (card number, card type, start and end date of validity, QR code...)Reader status data (active, deactivated, blocked ...) Electronic identification dataThis data is used for: The creation and management of Library reader accountsThe creation and management of Library access cardsaccess to various ancillary services (photocopying, printing, document scanning) and the management of related payments.Management of access to resources available onlineManagement of access to computer resources available in the LibrariesLegal basis for processing. The University of Namur is entrusted with missions of public interest in teaching, research and services to the community. For the purposes of carrying out these missions, the University of Namur processes the data of members of all staff and students, as well as external persons who request it to open access to Library services (Article 6, (1), e) of the RGPD).Persons with access to this data. The data is only accessible to IT staff and Library staff for issuing and creating access and cards. Some data is integrated into the SIGB as explained under point 2.Duration of retention and deletion.Data is retained for as long as the reader is considered active and is deleted no later than 12 months after the end of reader activity. Library access management at the Université de Namur, UCLouvain and USL-B The Université de Namur, the Université Catholique de Louvain and the Université Saint-Louis Bruxelles collaborate to offer library users of the three institutions access to library premises and to the consultation and/or loan of works in their libraries. For the technical management of resource user identification, the three institutions use a common integrated library management system (SIGB). Readers' data from the three universities is stored in this SIGB. Each of the Universities can access and use this data when a reader from one of the other two Universities requests an access card or a loan.The operational use of the data is, however, the responsibility of each University itself (definition of reader status and granting of this status, encoding of loans and returns, definition of loan rules, procedures for notifying loan deadlines, management of non-return of works and imposition of overdue fines).Finalities and categories of data processed.The three institutions jointly manage the SIGB in its technical aspects, in particular with regard to the connection and security system.The primary purpose of the system is the creation and management of reader accounts valid in all three institutions.Each of the universities uses the data contained in the SIGB under its own responsibility and according to their own operational rules for:Managing the loans and returns of books from the three UniversitiesManaging overdue finesThe operation of the SIGB by the Universities covers:1. The creation of a reader account. This involves importing the following reader data from the University's internal application into the SIGB:General identification data (first and last name, contact details ...) Identifier granted by the UniversityPersonal characteristic data (gender, date of birth ...)Data associated with the reader card (card number, expiry date)Reader category (external, student, staff member)Reader statusData relating to the reader card (card number, card expiry date)This data can be consulted by library staff at all three institutions to manage access to their library resources.The deactivation or blocking of a reader's access implies the suspension of all library service in the three linked Universities.Associated with this data is the borrowing data. The system processes the following data:Copy record of borrowed workBorrowing start dateReturn dateLate deltaFine amountFine amount paidThe date of paymentThis data can be encoded and consulted by library staff at the three institutions to manage the borrowing and return of works.Some of the data in the reader account can also be accessed online by the reader via personal identification codes.The account contains the following reader identification data:First and last nameGenderDate of birthMain e-mail addressLegal address (except for staff members: address of the University which is their employer)Card numberCard expiry dateIdentifier assigned by the UniversityCategory (external, student, staff member)The following borrowing data ("borrowing history"):The record of the copy of the work borrowedThe record of the copy of the work reservedThe start date of the loanThe return dateThe amount of the unpaid fine (calculated by the system)The expected return date2. The creation of a loan history. A process for creating a borrowing history in which reader data associated with borrowings is not included is set up automatically. This borrowing history is updated daily and kept indefinitely, regardless of whether or not a borrowing history linked to a reader account is kept. This anonymized data can be used by the universities to manage borrowings (as a basis for adapting the content of the copy offer).3. The management of security and connections to the SIGB and readers' accounts by the latter. Web connection to the SIGB is made via each University's authentication system, using the connection codes granted to the reader by the University.The SIGB is hosted on European territory by UCLouvain, which ensures its security.In this context, electronic identification data is kept for the purposes of managing secure access to data.Legal basis for processing. Higher Education Establishments are invested with a mission of public interest to support teaching, research and services to the community (Article 6, (1), e of the RGPD) It is in this context and for the purposes of carrying out this mission that a library service is proposed.For the needs of these missions intervene:The processing activity linked to the creation of reader profiles and reader accounts (creation and management of a SIGB)The data processing activity linked to the management of loans (restitution and imposition of fines) under the operational responsibility of each of the UniversitiesPersons with access to the data. Data are processed internally by library staff and university IT departments. Retention and deletion periods.Minimum retention periods are defined according to the following criteria:Personal data is kept as long as the reader has an active card in at least one of the UniversitiesBy default, the borrowing history is kept for 1 year from the borrowing date. The reader can, however, activate the deletion of the history at any time via his/her accountBorrowing data is retained until the borrowing is closed by the return of a work and payment of the fine(s) recorded in the event of late returnA SIGB cleanup with data deletion is implemented at least once a year, and all reader data is deleted from the database : For which there is no longer an active access card and for which there is no unclosed loanFor which there is no longer an active card and for which there has been an unclosed loan for more than 5 years at the date when the cleaning is carried outThe access logs to the SIGB are kept for one year. Managing compliance with library regulations Finalities and categories of data. Access to the premises and use of the associated resources are subject to compliance with library regulations.The University of Namur is likely to process reader data to act and enforce the sanctions provided for by these regulations in the event of failure to comply with them.The categories of data processed in this context are as follows:Personal identification data (surname, first name)Detailed information on the violation observed (nature of the facts, date ...)Date and author of the comment reporting the incidentData relating to the sanctionReader status (blocked or disabled)Legal basis for processing. The University of Namur is entrusted with public interest missions in teaching, research and community services. For the purposes of carrying out these missions, the University of Namur processes readers' data to manage compliance with the Library Regulations, which govern the conditions of access to and use of Library services (Article 6, (1), e) of the RGPD).Persons with access to data. Data can be accessed by members of staff of the University of Namur Libraries. When the reader is a student of the University of Namur, library regulations provide that behavior contravening these regulations may be referred to the Disciplinary Committee for possible sanction.Storage and deletion period. Data are kept for one year after encoding and are automatically deleted on expiry of this period. Management of copy and print usage and payment Purposes and categories of dataThe University of Namur has implemented a PaperCut solution to manage copies and prints made using equipment made available to readers. Readers can fund their account to pay for certain services (photocopies, printing, etc.) by scanning their access or student card. This solution is also used by staff members for the use of copiers and printers, as well as for accounting and internal cost allocation between University entities.The data is processed for the following purposes:To manage user accounts specific to the PaperCut solution;To manage the use of the payment solution;To account for and allocate costs internally;To manage refunds of unused balances;To provide IT support related to the use of the solution.The categories of data processed are:Personal identification data (surname, first name, address, email, etc.)Identifiers assigned by the University of Namur (student number, registration number, eID, card number, etc.)Access card data (number, expiry date, etc.).Payment data and credit and debit transactions (amount, date, balance, creditor, transaction purpose, etc.)Data relating to user category (student, staff, external)· Data relating to the use of services (print history, etc.)Authentication data (log in, passwords, date of modification, etc.).Data related to IT resources (user account, account status, etc.).Connection and logging data (connection dates and times, IP addresses, operations performed, etc.).Data relating to an IT incident (date, nature, accountability, etc.).Legal basis for processing.Processing is necessary for the performance of a task carried out in the public interest in the areas of education, research, and community service (Article 6(1)(e) of the GDPR). The University of Namur processes the data of staff members, students, and external individuals to enable access to the paid services offered.Persons with access to the data.The data is processed only by the University's staff and departments for the purposes of carrying out the activity. The internal recipients of the data mainly belong to the following categories:· University administrative staff (library and finance department staff)· IT support staff· Individuals with access to internal accounts (CPO) to which costs are chargedRetention periods. Data is retained for as long as the user account is active. The account is deleted one year after the access card is deactivated. The account balance is retained for up to one year after deactivation if it is not zero, in order to allow for a refund. Managing the use of Library IT resourcesFinalities and data categories. Access to resources, where applicable online, may involve the processing of readers' data when they use connections to the University's internet network as well as IT equipment made available to Library readers. In particular, access to third-party resources (documentation databases) may be subject to the use of the University of Namur's internet network or a Proxy server, which may involve the processing of data by the University of Namur in the process of accessing these services.The University of Namur processes data to enable access to these resources and for the purposes of verifying the conditions of use of the resources, technical intervention, as well as to ensure compliance with the Deontological principles relating to the use of IT tools at the University of Namur.The categories of data processed within the framework are:Personal identification data (Last name, first name)Identifiers assigned by the University of Namur (eId)Access granted (Date of access and revocation, resources concerned ...) Connection data (Logs ...)Authentication data (Log in, passwords, password modification date, token, ...)IP addressesData relating to an IT incident (Data relating to incidents linked to the use of these resources)It should be noted that the reader connects to third-party services (documentary resource databases) for which the University of Namur has obtained a license of use for the benefit of its readers, the operators of these databases process the data of users of their services under their own responsibility and according to their own personal data processing policies.Legal basis for processing. The University of Namur has a legitimate interest in being able to manage access to its IT resources and equipment and in being able to ensure the security of the data that results from the application of the principles of security and responsibility provided for by the RGPD (Article 6, (1), f of the RGPD).Persons with access to the data. Data can be accessed members of the support teams (BUMP IT cell and Service Informatique Universitaire).Storage periods. Storage periods are a function of organizational considerations (for managing access rights according to reader status (staff member, student, external)), security (incident detection and remediation) and legal (period during which the University of Namur may be held accountable for data access). Access control and attendancePurposes and categories of data. The University of Namur controls the access of users to Library premises in order to manage access to Library premises and resources, on the one hand, and to ensure the safety of goods, people and premises, on the other. The Université de Namur also uses access data to communicate, after anonymization, attendance indicators for its premises to Affluences (www.affluences.com).The categories of data processed within the framework are:Card identifierDate and time of entry and exitLocation (library concerned)Card status (in order or not)Gantry used and type of gantry.Legal basis for processing. The University of Namur has a legitimate interest in being able to manage access to its premises and Library resources and to work towards the safety of persons, property and premises (Article 6, (1), f of the RGPD).Persons having access to the data. Data can be accessed by members of the support teams (BUMP IT cell). The data may also be communicated to University of Namur security managers or members of the security service, to responders (police, judicial authorities, ...) in the event of an incident impacting personal safety (identification of persons remaining in the building (in the event of a fire, for example) or in the event of an offence.Storage period. The data is stored in a database for 31 days after collection and is then anonymised (the link to the individual is deleted, but the group, course and entity are retained). Access logs are stored locally on the machine running the access control system for 7 days for diagnostic purposes and to resolve any technical issues detected during access control. StatisticsFinalities and categories of data. The University of Namur produces statistics relating to the use made of its infrastructures and resources. The aim of these statistics is to be able to identify improvements that can be made in terms of service provision in all its aspects (accessibility of resources and premises, number of copies of works, ...) as well as to assess needs in terms of resource allocation (personnel, investment, ...).The categories of data processed within this framework are all those processed by the University of Namur. However, two data anonymization processes are implemented on a perennial basis: data relating to borrowings (borrowing history) and access logs to premises.Legal basis for processing. The University of Namur has, as part of the exercise of its missions, an obligation to implement a quality approach (Article 6, (1), e of the RGPD). It is in this context that the analysis of data to gain a better understanding of the activity and needs related to the infrastructures of its libraries is taking place.In some cases, the production of statistics is part of a cooperation between higher education establishments within the Commission des Bibliothèques et Services académiques collectifs de l'ARES (Académie de Recherche et d'Enseignement Supérieur) and within the Bibliothèque Interuniversitaire de la Communauté française de Belgique under the aegis of the Conseil des Recteurs des universités francophones de Belgique (CRef).The processing of data for statistical purposes is based on a legitimate interest of the University of Namur to be able to fulfill its commitments to these bodies and, where applicable, to enable the implementation of inter-university missions and work related to the provision of library services in higher education institutions (Article 6, (1), f of the RGPD).Persons with access to the data.For the purposes of the anonymization process, the data is processed by the BUMP statistics manager.The point of contact for the exercise of users' rights is the University that issued them the access card or opened a right of access to the documentary resources of other universities. The management of disputes, complaints and debt recoveryPurposes and categories of data. In the event of disputes, complaints or unpaid sums, the University of Namur is likely to process readers' data for the management of its litigation and the recovery of its debts. The categories of data processed are potentially all of the above-mentioned categories of data, depending on the nature of the dispute, complaint or the need to establish the identity of the debtor and the components of its debt.Legal basis for processing. The University of Namur has a legitimate interest in being able to manage its litigation and, where applicable, assert rights in a pre-litigation or litigation framework (Article 6, (1), f of the RGPD).Persons with access to data. Depending on the case, data may be communicated to Library managers, the financial department, external collection consultants or services, and more generally to third parties involved in legal or administrative proceedings in the event of a dispute (damage, theft, failure to return works, ...).Duration of retention. Data is retained until the end of the proceedings or the dispute is closed. Insofar as the dispute involves accounting operations, this data is kept for the legal retention period. Reader account and access to document data Readers who have an active reader account can log in to it and access their descriptive data and document resource usage data via the Université de Namur Catalog tool. Contact point for libraries The contact point for readers with regard to their rights under the RGPD or for any other questions relating to data processing is the University that issued the reader's card.As regards the University of Namur: For the BUMP: direction.bump@unamur.beFor the law faculty library: bibliotheque-droit@unamur.beData Protection Officer of the University of Namur: dpo@unamur.be

The use of IT resources, in particular but not exclusively networks such as the Internet, is a necessity for everyone at the University of Namur. For pedagogical, scientific and administrative reasons, each and every one of us, staff members and students alike, makes use of the facilities that IT resources provide. The University of Namur intends to allow all its members access to these facilities as part of the needs linked to the functions they occupy, and thus expresses the trust it places in them.

Context The University of Namur has a Student Social Unit. This unit intervenes at the student's request, and its mission is to accompany, support and intervene, among other things, financially. Categories of personal data processed and purposes of use For the purposes of managing student financial aid, the University of Namur processes data in the following categories:General identification data [category grouping the following type of data: surname, first name, postal address, e-mail addresses, copy of identity card, passport photograph, telephone number ...]Identifiers allocated by UNamur [category grouping the following type of data: student number, internal matriculation number, eID for access to internal resources, access card identifiers, student card number ...]Data relating to the student's school and academic background [category grouping the following type of data: data relating to the student's academic career, annual program - teaching units taken - grades, credits, honors, diplomas obtained, country of issue of diploma(s), jury opinions, disciplinary decisions and appeals, final work, internships completed...]Data relating to family situation [category grouping the following type of data: marital status, data relating to parents, guardians and spouses, household composition, children ...]Social data [category grouping the following type of data: data relating to the receipt of a study allowance from the Wallonia-Brussels Federation, social assistance from a CPAS, family allowances, alimony payments and the income/resources of parents, guardians and spouses, the granting of a scholarship by the University or another entity ...]Financial data related to a study enrolment for students and doctoral students [category grouping the following type of data: data relating to the payment of tuition fees, the granting of a scholarship, Annex 32 and proof of guarantor income (for non-EU students who cannot be financed) ...]Data relating to loans granted to students [category grouping the following type of data: dates, duration and purpose of the loan, data relating to loan repayment terms ...]Banking and financial data of individuals [category grouping the following type of data: bank account number, IBAN code ...]Payment data [category grouping the following type of data: data relating to a transaction, amount, date of payment, debtor, creditor, purpose of transaction ...]These data are used for:Follow-up on requests for information received from students on aid they may be eligible for from the University of Namur and/or other bodiesTake the necessary steps to examine the merits of requests for aid submitted to the University of Namur (in view of the student's financial and family situation as well as his/her academic data), ensure follow-up, analyze existing alternatives where appropriate, and ensure that the decision taken is implementedManaging loans granted to students, including recovery of unpaid amountsAdministrative, accounting and financial management related to the granting of aid in its various forms (reduction of tuition fees, granting of a non-refundable allowance, student loans)Providing information in the event of legally prescribed budgetary controlsIssuing certificates to students concerning decisions relating to their aid applicationsProducing statistics designed to gain a better understanding of the activity and needs of students and the Cellule. Basis of lawfulness of data processing As part of the University's mission to provide assistance to students, for the management of requests for financial assistance made by students under the Décret Paysage (article 105) and the law of August 3, 1960 granting social benefits to universities and assimilated establishments: the processing activity is carried out because it is necessary to perform a mission of public interest as defined above (article 6, 1, e) of the RGPD).As part of the examination of loan applications and, where applicable, the performance of the loan contract: the activity is necessary for the performance of a contract with the person whose data is processed or to perform measures taken with a view to concluding a contract at that person's request (Article 6, 1, b) of the GDPR). Categories of data subjects The categories of persons whose data are processed for the purposes of the activity are as follows:Registered studentsFamily members and/or persons informed of the student's household composition Data sources The data included in the processing activity comes from the following source(s):The person himself provided itThe data is generated by an activity of the personThe data is included in a database of the UniversityThe data is provided by a third party or comes from a database of third parties Data recipients Data is processed solely by University staff and departments for the purposes of carrying out the activity. The internal recipients of the data mainly belong to the following category:The staff of the University's administrative servicesDepending on the type of request made to the Student Social Unit and in consultation with the student, the data may be sent to the following external bodies or authorities:La Direction des allocations et prêts d'études de la Fédération Wallonie-Bruxelles (in the event of follow-up of the request, complaint concerning the decision, possible revision)The C.P.A.S. (in case of "support" of a request for intervention, granting of an intervention by the CPAS)Any organization, service, authority or person with whom the student requests that the Cellule sociale des étudiants collaborateIn addition, data may be communicated, to the extent necessary:To the authorities empowered to carry out budgetary control of the University of Namur.To third parties involved in legal or administrative proceedings in the event of a dispute (recovery of a student loan, student fraud...). Characteristics of processing The retention period is determined according to the need to retain the data for operational purposes based on the purpose for which it is used. Data strictly related to the mission of the Cellule sociale des étudiants is kept for the duration of the student's enrolment at the University and for a period of 10 years from the end of the academic year in which the last financial intervention was granted to the student, in order to enable justification in the event of budgetary inspection and fraud management. Data communicated in the context of requests for information not followed by intervention by the Cellule sociale des étudiants are deleted at the end of the academic year. Data subjects rights The persons concerned by data processing have rights which are described on the www.unamur.be/en/privacy-policy page. Any requests or questions relating to the files handled by this Cellule can be addressed to sse@unamur.be.

Context As part of and for the purposes of supporting students with special needs, the University of Namur processes the data of students and persons who draw up an attestation concerning special needs or who intervene in the support of the students concerned. Categories of personal data processed and purposes of use For the purposes of managing support for students with special needs, the University of Namur processes data falling into the following categories:General identification data [category grouping the following type of data: surname, first name, postal address, e-mail addresses, copy of identity card, passport photograph, telephone number ...]Identifiers allocated by UNamur [category grouping the following type of data: student number, internal matricule number, eID for access to internal resources, access card identifiers, student card number ...]Personal characteristic data [category grouping the following type of data: date of birth, gender, place of birth, marital status and nationality, residence status in Belgium, mother tongue, languages spoken, possession of a driving license ...]Data relating to the student's educational and academic background [category grouping the following type of data: data relating to the student's academic career, annual program - teaching units taken - grades, credits, honors, diplomas obtained, country of issue of diploma(s), jury opinions, disciplinary decisions and appeals, final year work, internships completed...]Data relating to students' specific needs [category grouping the following type of data: data relating to specific needs to the support file, support plan, accommodations granted ...]Professional data [category grouping the following type of data: data relating to profession or professional activities, position in an entity outside the University, professional affiliations...]These data are used to:Manage the receipt of support requests from students with special needsManage the validation of the conditions required to benefit from accommodationManage the establishment of an individualized support plan, its adaptations and renewalsManage the implementation of reasonable accommodation measures (including the provision of equipment)Manage the support of students with special needs in the event of mobility (Erasmus programs...)Conduct surveys on the operation of accommodationsEvaluate support needs, notably by conducting statistical analysesInvite students with special needs to take part in activities or workshops set up by the University Basis for lawfulness of data processing The data processing activity is carried out insofar as it is necessary to perform a task of public interest related to education (Article 6, 1, e) of the RGPD). Processing of special categories of data In pursuit of the aforementioned purposes, the University of Namur is also required to process data relating to health. These data essentially concern difficulties linked to a state of health that justify accommodations for the benefit of the student concerned (type of disorder, time of onset, medical attestations...).The processing of data falling into this particular category is justified by the fact that it is necessary for important public interest reasons (article 9, 2, g). As mentioned above, support for students with special needs is the subject of a decree dated January 30, 2014 on inclusive education for students with disabilities. Categories of data subjects The categories of persons whose data are processed for the purposes of the activity are as follows:Registered studentsFormer studentsFamily members or persons informed of the data subjectThe University also retains third-party attestations drawn up to certify the specific needs of the students concerned in which the data of the persons who drew them up are mentioned. Data sources The data included in the processing activity comes from the following source(s):The person him/herself provided it once the application file is introduced by the studentThe data is generated by an activity of the person within the University, to take into account accommodations in teaching activities and testsThe data is provided by a third party or comes from a third party databaseThe data can indeed be provided by third parties involved in the accompaniment (for example, AVIQ) or by another higher education institution with which the application for specific status has been filed, or with which the student is registered (as part of an Erasmus program, for example). Data recipients Data are processed only by University individuals and departments for the purposes of carrying out the activity. Internal recipients of data mainly belong to the following categories:Staff of the University's administrative servicesStaff of faculties and departmentsExternal recipients of data belong to the following categories:Education partners insofar as the file for acceptance of special needs student status is communicated to other institutions with which the student concerned registers, at the request of the student concerned.Public Service entities insofar as, in the context of support, data exchanges are likely to take place with third-party organizations involved (AVIQ ...). Characteristics of processing The retention period is determined according to the need to retain the data for operational purposes depending on the purpose of its use. The file must be kept for the entire period during which the student pursues his or her program of study at the University of Namur, and must be able to be transferred to another institution at which the student concerned is pursuing his or her studies if the file was originally compiled at the University of Namur. Data subjects rights The persons concerned by data processing have rights which are described on the www.unamur.be/en/privacy-policy page. Any requests or questions relating to the files handled by this department can be addressed to sandrine.vieillevoye@unamur.be.

Context The University of Namur regularly organizes institutional, academic and scientific events, where appropriate through its faculties, centers and research institutes. In this context, the University is required to use personal data of participants and speakers for the management of the promotion, organization and evaluation of the event. Categories of personal data processed and purposes of use For the purposes of managing the events it organizes, the University of Namur processes data in the following categories:General identification data [category grouping the following type of data: surname, first name, postal address, e-mail addresses, copy of identity card, passport photograph, telephone number ...]Professional data [category grouping the following type of data: data relating to profession or professional activities, position in an entity outside the University, professional affiliations...]Affiliation data [category grouping the following type of data: data relating to affiliation with charitable or voluntary organizations, student circles, clubs, associations, unions, organizations, groupings ..]Data relating to professional experience and skills [category grouping the following type of data: CV, language skills, previous experience, references ...]Registration data [category grouping the following type of data: registration date, purpose of registration ...] Expense reimbursement data [date and purpose of expenses, receipts ...]Data relating to participation in an activity [category grouping the following type of data: attendance, purpose of activity ...]Data relating to the retention of evidence of authorization or consent [category grouping the following type of data: dates of authorization, purpose ...]Data relating to a certificate of attendance or participation [category grouping the following type of data: dates of authorization, purpose ...]Data relating to the taking of sound, photographs or videos [category grouping the following type of data excluding video surveillance images and passport photo: recordings, metadata associated with recordings ... ]Payment data [category grouping the following type of data: data relating to a transaction, amount, date of payment, debtor, creditor, purpose of transaction ...]Banking and financial data of natural persons [category grouping the following type of data: bank account number, IBAN code, VAT details ...] These data are used to:Manage information on the description and running of the eventManage event registrations Manage the participation of speakers (speakers, moderators ...)Manage invoicing and payments related to event participation Manage any out-of-pocket expenses Manage communication concerning participants and presentation materialsManage physical access to the event (including parking)Manage remote computer access to the event Manage the issue of participation certificates Manage promotion of the event. Basis of lawfulness of data processing Where the contract is concluded with the data subject: the activity is necessary for the performance of a contract with the person whose data is processed or for the performance of measures taken for the conclusion of a contract at the request of that person (Article 6, 1, b) of the RGPD)Where the contract is concluded with a legal entity: the activity is carried out on the basis of a legitimate interest of the University (Article 6, 1, f) of the RGPD). This legitimate interest consists in enabling the performance of a contract concluded with a person other than the person whose data is processedIn addition:Contact data may be reused to send communications concerning other events organized by the University of Namur. This is in the legitimate interest of the University to be able to promote activities organized at the UniversityImages taken during the event may be published in the University newsletter, on the University website, or on a University social network account. Depending on the type of images and their context, the basis for this use is the legitimate interest of the University of Namur in being able to inform the public about the activities it organizes as part of its teaching, research and community service missions, or the consent of the persons concerned. Participant data is in some cases shared with a partner associated with the event for the purposes of fulfilling part of the contractual obligations (for example, when a purchase of work is subscribed to at the same time as registration for an activity). Categories of data subjects The categories of people whose data are processed for the purposes of the activity are as follows:Members of a mailing listParticipants in an eventExternal stakeholders linked to teaching and training (for example, members of a research institute, another higher education institution...)OratorsPrize or award winners Data sources The data included in the processing activity comes from the following source(s):The person himself provided itThe data is generated by an activity of the person Data recipients Data are processed solely by University individuals and departments for the purposes of carrying out the activity. Internal data recipients mainly belong to the following category:Staff of the University's administrative servicesStaff of faculties and departmentsStaff of institutes and research centersStaff of IT support servicesExternal data recipients belong to the following categories:External contractors involved or whose services are requested in the organization of the eventOther participants (in case of submission of participant lists) Characteristics of processing The retention period is determined according to the following criterion(s):The need to retain data for operational requirements of the event organization.Contact data included in mailing lists are deleted from the list when the data subject objects to the processing or withdraws a consent given for such processing.When information or images are published on social networks in the context of promoting UNamur's activities, such data may be transferred outside the territory of the European Economic Area.This transfer takes place under cover of the following grounds or guarantees:The transfer takes place to an organization that undertakes to implement measures that comply with the requirements of the European Commission to ensure an adequate level of protection (these guarantees and mechanisms are described in their own data protection policy accessible on their websites).When publication is carried out on the basis of the consent of the data subject, the circumstance of the fact that this publication involves a transfer of data outside the European Economic Area is the subject of a request for consent as well. Data subjects rights The rights of data subjects are described on www.unamur.be/en/privacy-policy. In particular, they have the right to withdraw their consent if processing takes place on this basis, and the right to object to the use of data for prospecting communications. The first contact person for this purpose is the event organizer.

Context The University of Namur organizes "job days" or "career days" where students or former students meet with companies or organizations looking to recruit employees. In this context, the University is required to collect and process data from students likely to be interested or who register for the event. Categories of personal data processed and purposes of use General identification data [category grouping the following type of data: surname, first name, postal address, e-mail addresses, copy of identity card, passport photograph, telephone number ...]Student and doctoral student study enrollment data [category grouping the following type of data: data at the study cycle of registration ...]Data relating to professional experience and skills [category grouping the following type of data: CV, language skills, previous experience, references ...]Registration data [category grouping the following type of data: date of event registration, purpose of registration ...] Data relating to the preservation of proof of authorization or consent [category grouping the following type of data: dates of authorization, purpose ...]Data relating to the taking of sounds, photographs or videos [category grouping the following type of data excluding video surveillance images and ID photo: recordings, metadata associated with recordings ...]. ] This data is used to:Manage information on the description and progress of the eventManage registration for the eventManage the creation and communication to participating companies of a portfolio of student CVsManage access to the eventManage promotion of the event Basis of lawfulness of data processing The activity is necessary for the performance of a contract with the person whose data is processed or for the performance of measures taken with a view to the conclusion of a contract at that person's request (Article 6, 1, b) of the GDPR).In addition:Images taken at the event may be published in the University's newsletter, on the University's website, or on a University social network account. Depending on the type of images and their context, the basis for this use is the legitimate interest of the University of Namur in being able to inform the public about the activities it organizes as part of its teaching, research and community service missions, or the consent of the persons concerned.Students' CVs are included in the CV portfolio made available to participating companies on the basis of the person's consent specifically collected for the processing of his or her data (Article 6, 1, a) of the RGPD). Categories of data subjects The persons whose data are processed for the purposes of the activity are registered students. Data sources The data included in the processing activity comes from the following source(s):The person himself provided itThe data is generated by an activity of the person Data recipients Data are processed solely by University individuals and departments for the purposes of carrying out the activity. Internal data recipients mainly belong to the following category:Faculty and department staff (for registration management)External data recipients belong to the following categories:Companies participating in job days or career days with regard to data included in the CV portfolio. Characteristics of processing The retention period is determined according to the following criterion(s):The need to retain data for operational purposes according to the purpose of its use.The University of Namur deletes CVs within 3 months of their transmission to participating companies.When information or images are published on social networks in the context of promoting the activities of the University of Namur, this data may be transferred outside the territory of the European Economic Area.This transfer takes place under cover of the following grounds or guarantees:The transfer takes place to an organization that undertakes to implement measures that comply with the requirements of the European Commission to ensure an adequate level of protection (these guarantees and mechanisms are described in their own data protection policy accessible on their websites).When publication is carried out on the basis of the consent of the data subject, the circumstance that this publication involves a transfer of data outside the European Economic Area is the subject of a request for consent as well. Data subjects rights The rights of data subjects are described on www.unamur.be/en/privacy-policy. In particular, they have the right to withdraw their consent if processing takes place on this basis. The first point of contact for this purpose is the event organizer.

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