MANAGEMENT OF RESEARCH TRAINING AND AWARENESS-RAISING ACTIVITIS ORGANISED BY ADRE

Context

The Reseach administration at the University of Namur (ADRE) sets up training and awareness-raising activities on research topics. This involves sending papers and organising training courses.

Categories of personal data processed and purposes of use

For the purposes of this activity, the University of Namur processes data in the following categories:

  • General identification data [this category includes the following types of data: surname, first name, postal address, e-mail addresses, copy of identity card, passport photograph, telephone number, etc.].
  • Professional data [category grouping the following types of data: data relating to the profession or professional activities, the function in an entity outside the University, professional affiliations, etc.].
  • Registration data [category grouping the following type of data: date of registration, purpose of registration, etc.].
  • Data relating to a certificate of attendance or participation [category grouping the following type of data: dates of certificate, purpose, etc.].
  • Data linked to the taking of sounds, photographs or videos [category covering the following type of data excluding video surveillance images and identity photos: recordings, metadata associated with recordings, etc. ]
  • Data relating to professional experience and skills [category grouping the following types of data: CV, language skills, previous experience, references ...]
  • Data relating to the exploitation of research [this category includes the following types of data: data relating to research contracts, publications by members of the academic community, prizes and awards, participation in competitions, services to the community, etc.].
  • Data as described below:
  • Student/staff status
  • Belonging to a research sector
  • Membership of research institutes

 

This data is used for :

  • Managing the sending of research-related communications to members of the University community and to people outside the University
  • Manage registration for training courses organised by ADRE
  • Manage the organisation of training courses (selection of trainers, etc.)
  •  Drawing up reporting statistics for donors who grant funding for these activities
  • Assessing the quality of training and activities organised by ADRE

Basis of lawfulness of data processing

The processing activity is carried out because it is necessary for the performance of a task carried out in the public interest in connection with research (Article 6, 1, e) of the GDPR).

Categories of data subjects

 The categories of persons whose data is processed for the purposes of the business are as follows:

  • Mailing list members
  • Participants at an event or meeting
  • Registered students
  • External players involved in education and training
  • External research players
  • Members of staff

Data sources

The data included in the processing activity comes from the following source(s):

  • They were supplied by the person themselves
  • The data is stored in a University database

Data recipients

Data is processed solely by University staff and departments for the purposes of carrying out the activity. The internal recipients of the data mainly belong to the following categories:

  • University administrative staff
  • Communication management

 

External data recipients fall into the following categories:

  •  Financial backers and  entities mandated to monitor the use of research funding or subsidies

Where required by the funding provider for the purposes of verifying the use of funds, supporting data relating to the subsidised activities is communicated to them. This may include data relating to participants in these activities (surname, first name, address). In all other cases, the reporting data is rendered anonymous (aggregated statistics) before being communicated to the funding bodies.

  • External service providers (for services provided by these service providers as subcontractors within the meaning of the GDPR, for example for the management of mailings).

Processing characteristics

The retention period is determined taking into account the need to retain the data for operational purposes in accordance with the purpose for which it is used.

The data must be kept for auditing purposes by the funding bodies.

Rights of the data subjects

The rights of data subjects are described on the https://www.unamur.be/en/privacy page. To exercise these rights, data subjects should contact (secretariat.adre@unamur.be) or the Data Protection Officer (dpo@unamur.be).