Organisation of job or career days
Context
The University of Namur organises meetings between students or former students and companies or organisations looking to recruit employees (job days or career days). In this context, the University collects and processes the data of students who may be interested or who register for the event.
Categories of personal data processed and purposes of use
- General identification data [category including the following type of data: surname, first name, postal address, e-mail addresses, copy of identity card, passport photograph, telephone number, etc.].
- Data relating to the study enrolment of students and doctoral candidates [category grouping the following type of data: data on the study cycle of the enrolment ...]
- Data on professional experience and skills [category grouping the following type of data: CV, language skills, previous experience ...]: CV, language skills, previous experience, references ...]
- Registration data [category grouping the following type of data: date of registration to an event, purpose of registration ...]
- Data related to the storage of evidence of authorisation or consent [category regrouping the following type of data: dates of authorisation, purpose ...].
- Data related to the taking of sounds, photographs or videos [category regrouping the following type of data except for video surveillance images and identity photos: recordings, metadata associated with the recordings ... ]
These data are used to :
- Manage information on the description and progress of the event
- Manage the registration to the event
- Manage the creation and communication to participating companies of a portfolio of student CVs
- Manage access to the event
- Manage the promotion of the event
Basis for lawfulness of data processing
The activity is necessary for the performance of a contract with the person whose data is processed or for the performance of measures taken for the conclusion of a contract at the request of that person (Article 6, 1, b) GDPR)
In addition:
- Pictures taken at the event may be published in the University's newsletter, on the University's website, or on a University social network account. Depending on the type of images and their context, the basis for this use is the legitimate interest of the University of Namur in being able to inform the public about the activities it organises as part of its teaching, research and community service missions, or the consent of the persons concerned.
- Students' CVs are included in the CV portfolio made available to participating companies on the basis of the individual's specifically collected consent for the processing of his/her data (Article 6, 1, a) of the GDPR).
Categories of data subjects
The persons whose data are processed for the purposes of the activity are the registered students.
Data sources
The data included in the processing activity comes from the following source(s):
- The data are provided by the individual him/herself
- The data are generated by an activity of the individual
Data recipients
Data are processed only by persons and services of the University for the purpose of carrying out the activity. The internal recipients of the data belong mainly to the following category
- Faculties and departments, administrative and IT services staff (for registration management)
External data recipients belong to the following categories
- Companies participating in job days or career days as regards data included in the CV portfolio.
Processing Characteristics
The retention period is determined according to the following criterion(s):
- The need to keep the data for operational purposes according to the purpose of their use.
- The University of Namur deletes the CVs within 3 months of their transmission to the participating companies.
When information or images are published on social networks in the context of the promotion of the activities of the University of Namur, these data may be transferred outside the territory of the European Economic Area.
This transfer takes place under the following grounds or guarantees:
- The transfer takes place to an organisation that undertakes to implement measures that comply with the requirements of the European Commission to ensure an adequate level of protection (these guarantees and mechanisms are described in their own data protection policy accessible on their websites).
- Where publication is carried out on the basis of the data subject's consent, the fact that such publication involves a transfer of data outside the European Economic Area is also subject to a request for consent.
Data subjects Rights
Data subjects have rights which are described on the page https://www.unamur.be/en/privacy/. In particular, they have the right to withdraw their consent if processing is carried out on this basis. The first contact person for this is the organiser of the event.