FAQ for UNamur staff members

remote working information

18/03/2020 | General confinement - supplementary measures

Yesterday, the Federal Government, based on the National Security Council recommendations, has decided to enforce measures of general confinement to limit the propagation of the coronavirus COVID-19 epidemic.  These measures apply to each member of our community, until April 5, 2020.

At UNamur, we are prepared.  What we anticipated is now happening.  With the already undertaken efforts, and thanks to the mobilization of every one, we are not pressured by the consequences of this confinement.

In practice, the physical presence on the UNamur premises is now strictly restricted to the staff, whose missions are considered as essential/urgent for the institution.  This presence must be validated by the authorities.  The Vice-Rector in charge of Research (), helped by Stéphane Lucas, gives the validations for research activities.  For Education, the Vice-Rector in charge of Education () and for all the other functions, the Human Resources Department ().

In case of indispensable physical presence at workplace, scrupulous respect of social distancing must be observed.

Remote teaching remains fully in force.  The TICE and PUNCH cells stay mobilized to offer the necessary support, in priority by email (tice@unamur.be et punch@unamur.be) and by telework.  We ask you to privilege the use of the media server and webcampus.  Nevertheless, 4 equipped rooms are available at the DET.  It is possible to use them after making an appointment with punch@unamur.be. Scrupulous hygiene rules and social distancing must be followed when using these rooms.

17/03/2020 | A Minimum service is being installed

New HR phone line: +32 (0)81 72 4600 (from 10 to 12 am & from 2 to 4 pm). 

Our funding conditions are not modified for the moment so we have made the choice to maintain all wages conditions, whatever the staff category.

17/03/20 | Adaptation of the BUMP services

Teaching and remote resources ; Access to computers | More info here....

17/03/20 | DET (TICE & PUNCH) Remote teaching information

Survival remote teaching kit, live teaching and differed broadcast | More info here...

FAQs

What I must do if I have symptoms potentially associated with COVID-19?  What is the process if I am excluded for medical reasons?

Symptoms related to COVID-19 are: fever, cough, shortness of breath and dyspnea (respiratory discomfort).

If you have these kind of symptoms, you must:

  •  Contact your physician by phone (do not go to a waiting room or the emergencies without prior notice
  • If you are excluded by your physician, you must:

             - Warn your hierarchy immediately

             - Send your certificate by email (within 48h) to cellule.remuneration@unamur.be – try to avoid paper mail (Université de Namur – Service des Ressources Humaines - Rue de Bruxelles 61 5000 Namur)

Standard recommendations to prevent the propagation of the virus: wash your hands regurlaly, cover your mouth and nose when you sneeze or cough (use paper tissues and throw them away in closed bins), avoid kissing or shaking hands, avoid contact with any person presenting symptoms of a respiratory disease such as cough and sneezing, avoid badly ventilated or confined areas, avoid events and places with many people.

More info on  https://www.info-coronavirus.be/en/


I am well and have not been in contact with people having symptoms of the COVID-19 or coming back from a risk area.

I can telework:

  • If yes, please refer to the “Can I telework” section.  
  • If not,

         - Your supervisor can exceptionally give you tasks which can be fulfilled remotely and for which you have the necessary skills.
         - You can also take the necessary precautionary arrangements: work in an isolated manner, have limited contacts, and adapt your schedule to avoid peak hours in public transport (with the consent of your supervisor).

I have come back from a risk area
OR I have been in contact with someone who has come back from a risk area
OR I have been in contact with a person who has potential smptoms of COVID-19

 

I have symptoms potentially associated to COVID-19.  Please refer to the  "I have symptoms" section.

I do not have symptoms

Can I telework?

  • If yes, please refer to the “Can I telework” section.  
  • If not,

         - Your supervisor can exceptionally give you tasks which can be fulfilled remotely and for which you have the necessary skills.

        - You can also take the necessary precautionary arrangements: work in an isolated manner, have limited contacts, and adapt your schedule to avoid peak hours in public transport (with the consent of your supervisor).

Can I telework ?  If yes, what is the procedure?

Telework consists in fulfilling your usual tasks out of the university campus.  In the present situation, it is recommended to stay home or at least in a place where there are very few people.

It is clear that:

  • All jobs do not enable telework (use of material only available on campus, no possibility to fulfil tasks remotely etc).  Your supervisor can exceptionally give you tasks which can be fulfilled remotely and for which you have the necessary skills.
  • Telework is possible only with the approval of your hierarchy, who is alone to authorize you.  All telework demands must be addressed by writing and are subject to written authorization by email (essential for insurance coverage).
  • Application modalities (days, schedule etc) as well as tasks must be defined.
  • Material (PC, internet connection etc) and environmental conditions (enabling work in optimal and work-friendly conditions) must be fulfilled.
  • Telework implies remote work and is not a holiday.

 

I have children and no other solution than their grandparents to keep them

It is not recommended to have grandparents keep children, as the elderly are considered as the risk public (as well as people with diabetes, cardiac, pulmonary or kidney illnesses, as well as people with a weak immune system).

Different solutions can help you face the closing of schools:

  • Telework, as far as the presence of your children enables you to fulfil your professional tasks.  Tekework is not a holiday.
  • Have someone close to you (and who is not identified as being a risk public) keep your children – a sister, brother, friend, cousin…
  • Benefit from the child-care service organized in all the schools for parents who fulfil a medical job or for those who have found no solution;

If no solution is applicable in your case, you can ask for holiday leave, with the consent of your hierarchy. Holiday pools (overtime, 2019 holiday balance, compensatory leave due to the 40hours week…) must be privileged.  If you don’t have such holidays left, please contact cellule.developpement@unamur.be to find the best solution.

What is the impact on my wages if I can not work (nor come to the campus, nor telework)

The impact will depend on your situation:

  • If you are incapacitated (suspect symptoms, …: your salary is guaranteed by UNamur (during the 1st month of your leave.  After that, you must refer to your status (ATG : articles 89 & 101 ; Scientists :  articles 72, 114, 117 ; Academics : 48, 51, annex IX).
  • If you have to keep your children, you can take a leave (thus securing your wages), with the consent of your hierarchy. Holiday pools (overtime, 2019 holiday balance, compensatory leave due to the 40hours week…) must be privileged.  If you don’t have such holidays left, please contact cellule.developpement@unamur.be to find the best solution.
  • If your activities have been suspended, with no possibility of telework, your wages are maintained.

 

I do not have symptoms but I am worried about contamination and prefer not to come to the campus

It is recommended to telework.  For this:

  • Your function must be compatible with telework.  Some jobs are, by essence, not compatible with telework, because of the physical presence they imply:

          - Lab technicians, CRO technicians, animal technicians, …;
     - Technical maintenance staff (maintenance managers, technical workers, cleaners, sound technicians…);
         - Catering staff;
         - Nurses, educators;
         - Jobs implying physical reception.

  • You must have the written consent of your supervisor;
  • You must have the necessary tools and material to fulfil you tasks.

 

If your job does not enable telework (use of material only available on campus, no possibility to fulfil tasks remotely etc), your supervisor can exceptionally give you tasks which can be fulfilled remotely and for which you have the necessary skills.

 

I have no physical symptoms and my presence on the campus is necessary

 

I consult my supervisor to discuss the organization possibilities : partial presence (combined with telework), in turns with other colleagues while making sure to respect the recommended measures to protect myself and the others:

  • Wash my hands regularly
  • Use paper tissues and throw them away in a closed bin
  • If no tissue available, sneeze or cough in my elbow
  • Avoid shaking hands and kissing when greeting people
  • Avoid contact with visibly ill people
  • Ensure social distancing between people
  • Postpone any non-essential meetings
  • One person per office

I have suspect symptoms, I am not able to come to the campus but my presence is necessary

 

Stay home, contact your physician and contact your supervisor, who will make the necessary arrangements.

 

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contact points

Validation of the presence on the UNamur premises

Remote teaching

Access to computers and remote resources

In case of illness

 

Any other question about COVID-19? coronavirus@unamur.be

In practice

Elementary precautions

  • Regularly wash your hands with soap
  • Cough or sneeze in the crook of you elbow
  • Avoid contact with persons presenting respiratory symptoms
  • Wear a mask if you are sick

If you suspect an infection, it is important to call a doctor.  Do not go to a waiting room or a hospital.

If you have questions, you can contact or the UNamur prevention service: direction.sippt@unamur.be.

If you have a doubt about your situation, please contact the SPF Public health toll-free number 0800/14.689

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