"Déclaration d'arrivée" (Declaration of arrival)

Only for Non-EU nationals in short stay.

Delivered by the Town Hall.

When your stay does not exceed three months, one visit is enough for declaring your arrival. You will receive a document called "Déclaration d’arrivée" (declaration of arrival). If your scientific stay is extended,  and  you  are  not  a  "Schengen  citizen",  you  have  to  subscribe  to  a  "Welcome  to Schengen" insurance policy.

You need to inform the municipal authorities of your place of residence and of your presence in Belgium, in person, by requesting a declaration of arrival. In case a foreigner is residing in a hotel, this formality will be completed by the hotel management. In this case the foreigner will not physically be in possession of a declaration of arrival.

A declaration of arrival can be obtained from the municipal authorities of the town where the the foreigner is residing. In order to obtain this document, the foreigner will need to go by within 10 days after arrival, holding a passport and three passport-sized photograph. Some municipal authorities require the payment of a fee.

In practice this formality is hardly ever fulfilled by foreigners and non-compliance with this rule is not sanctioned.

Required documents:

  • Passport or national identity card;
  • Rental agreement;
  • 3 passport-sized photographs.

In Namur, this document is free.


Mr Jean-Paul LEONIS

Euraxess Contact Point - Researchers Helpdesk

Internal call: 4117

External call: +32 81 72 41 17

E-mail: jean-paul.leonis@unamur.be

Office (on appointment): Rue Godefroid, 5 - door 47